The Mail Backup X is the long awaited solution to have the ability to backup Mails from both Online Service Providers and Email Clients for Mac users worldwide who feel responsible enough to back up their Macs. Backup & Restore Mails from Apple Mail, Outlook Mac, Office 365 for Mac, Thunderbird, Postbox as and when they arrive.
Office 2011 for Mac is full of useful features, including the autorecovery tool in Excel. Although crashes in Excel for Mac 2011 are extremely rare, it doesn’t hurt to make sure Excel 2011 is backing up your changes as you work. The following sections show you what to do to ensure Excel is making backups and how to retrieve the backup if you need to.
Setting up AutoRecover in Excel for Mac 2011
Take a moment to make sure your preferences automatically save an emergency backup file of your work. Before you do that, remember that AutoRecover is not a substitute for saving your files often! To set up AutoRecover, follow these steps:
- Choose Excel→Preferences from the menu bar.
- In the Sharing and Privacy section, select Save.
- Select the Save AutoRecover Information After This Number of Minutes check box.
- Enter the number of minutes that you want between AutoRecover file saves, or use the increase/decrease control.
- Click OK.After you turn on AutoRecover, Excel saves your work at the specified interval so that you can recover in the event that the system or Excel crashes.
Retrieving an AutoRecover file in Excel for Mac 2011
If your computer or Excel crashes, you can recover your work up to the most recent AutoRecover save, but only if you turned on AutoRecover saves. Take these steps to restore any workbooks that were open at the time of the crash:
- Click the Excel Dock icon.Excel presents any documents that you’re working on that have been saved at least once. Recovered documents have (Recovered) in the title bar.
- To keep the recovered version, choose File→Save As.The Save As dialog appears. Take one of the following actions:
- To replace the existing file with the recovered version:Navigate to the file or use Spotlight to locate the existing file. Then, click the filename to change the recovered file’s name to the existing filename. Click Save to overwrite the existing file.
- To save the recovered file without overwriting the original: Select a location to save the recovered file and enter a name for the file in the text box. Then click Save.
To discard a recovered workbook, click the red Close button to close the workbook. When prompted, don’t save changes.
To permanently remove AutoRecover files from your computer, follow these steps:
- Quit all open Office applications.
- In Finder, press Command-F.
- Enter AutoRecover in the text box.
- Select all AutoRecover files.
- Drag the files to the Trash.
- Empty the Trash.
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Backup options for Outlook
Backup options for Entourage
Articles:
- Quit all Microsoft applications before backing up IMPORTANT!
- Backup Individual Items
- Entourage and Time-Machine-like backup (can be used by Tiger users)
Entourge How to
- Scripts to backup(uses FileMakerPro as runtime or your own version)
- Tutorial: create a time-machine-like backup
(can be used by Tiger and Leopard users) - Optional method- backup Entourage with Time Machine
Do this once a day, once a week...set your own option
Sync Services were added to Entourage 2004 with update 11.2.3. More info on Sync Services here.
Keys to a good backup:
Just like any data that's important, backup is key to good computing practices. Find an easy solution for your backup needs and DO IT! I suggest reading the Take Control of Mac OS X Backups for general backup of your Mac. Just make sure you backup regularly. Set a Task to remind you. You can also use Automator and iCal to automate the process. See tutorial.
As a general rule you should shut down all Office programs (including Office Notifications) before any Entourage backups. For this reason Time Machine is not recommended to backup your database since it will be in use. If you want to use Time Machine see this alternative.
If the database gets written during the backup you can either (1) lose some data or (2) have a corrupt backup file.
It's possible not to discover corruption and you could be backing up a corrupt file. This is why you should keep an archive and/or snapshot of older backups just in case. See this article on ways to verify your database.
Snapshot: This is most useful when you have inadvertently backed up a file that is damaged or unreadable, but say two weeks ago was fine. With the snapshot feature you can go back in time to a session where the file is undamaged and replace it.
Backup your Identity:
- Duplicate your Identity folder. Set a recurring task to remind you. Location of Identity
- Create an Entourage archive (.rge) See video
- Use a script that will automate the process
- Create a simple cron job to back up your Entourage data folders.
- See Tutorial for easy backup (uses Automator and iCal)
Backup an individual mail folder:
Drag a folder to the desktop. This creates an MBOX file that can later be dragged back into Entourage or opened with a text editor. You will need to drage each subfolder individually. Tip: use one of the scripts to export folders. It includes subfolders.
Tip: drag your MBOX files into a new Identity, then switch Identities to search old mail. This keeps your regular database lean and more responsive.
See Video: MBOX files
Back up an individual email:
Drag an individual message out of Entourage to your desktop to create individual (.eml) file.
Back up Contacts:
Your contacts can be exported for backup. File-> Export Contacts.
In Entourage 2004 you can select to Export as an Entourage archive. Just check Local Contacts.
Exporting groups cannot be done with Entourage File-> Export, but you can export groups using scripts:
- Group Stuff to backup Entourage 2001
- Export-Import Entourage for Entourage X, 2004, 2008
New Backup Options starting with Entourage 2004
Entourage can export items such as mail messages, tasks, contacts, notes, and calendar events to an Entourage archive(.rge extension. These files are much smaller than duplicates of Entourage data files.
What *doesn't* an Entourage archive preserve?
Archives are stored in non-proprietary, 'industry standard' data formats. That means that the information that can be preserved is essentially 'lowest common denominator' attributes that any application would have. What is not preserved are any Entourage specific meta-data: message history (what you have forwarded, replied to, etc), accounts, categories, projects, links etc.
Third Party Applications for Backup
Be sure to quit Entourage and the Microsoft Database daemon, or your backup could be corrupted.
One free option is to use eMessage Archiver. It uses a free runtime version of FileMaker. Discontinued but still available for download.
Another option that backs up to FileMaker is Mail to FileMaker Importer by Ben Waldie. Requires you have FileMaker installed. $14.99
EagleFiler by the author of SpamSieve is worth checking out as a backup option. See Use EagleFiler to archive Outlook & Entourage messages for more info.
Retrospect warning: You might experence this error:
Can't read file 'Database', error -54 (file is busy/locked), path: 'Documents/Microsoft User Data/Office 2004 Identities/Main Identity/Database'.
Be sure to quit Entourage before backing up. You may find that there are other processes which still have the database open, specifically the 'Microsoft Database Daemon'. Entourage uses the Daemon as a centralized DB engine. If you use Retrospect's facility to run an Applescript prior to a backup, both Entourage and the Daemon can be shutdown, albeit with some annoying caveats.
Scripts to Backup
Entourage X and 2004: A free but less thorough archiving program than eMessage Archiver is the adaptation of Dan Crevier's Filemaker package (Transfer to Archive E ), available on Allen Watson's script web site.
Entourage 2001 back up script can be found here.
Create Cron Job to Backup:
![Office Office](https://www.stellarinfo.com/blog/wp-content/uploads/2017/10/rebuild-mac-database-2.png)
Part 5 of Learning the Terminal series by Chris Stone outlines how to create a simple cron job to back up your Entourage data folders regularly and automatically.
Tip to Organize Your Backups Chronologically
See tutorial on using this option to create an automatic backup of your data. To backup Entourage using Time Machine, you will need to follow the directions here.
Use FolderOrgX (freeware) to organize your backup files info folder by date. FolderOrg is an AppleScript Folder Action that organizes files and folders by moving them into dated subfolders. This is helpful in keeping files and folders organized by the day they were added, not created or modified. The folder action does not work on external drives.
Entourage exports your data as ' Main.rge'. Adding additional archive files to the same folder presents a naming problem. Using FolderOrgX will organize your data into a folder with date they were added.
This is especially helpful when you remove old backups. Just remember to keep a snapshot on a regular basis. I like to keep at least, one backup archive per month.
This little Folder Action is easy to use and indispensable IMHO. I use this for my downloads folder, archive folder and my screen shots folder. This is crucial for my downloads folder. If you are like me you download way more than you have time to install. Having the downloads in a dated folder tells me that if I haven't installed and it's really old I must not need it. I delete the folder and clear up space for more downloads. :-)
Installation
Outlook For Mac
- Drag 'FolderOrg X' file into folder '/Library/Scripts/Folder Action Scripts/'
- Turn Folder Actions on with Folder Actions Switch
How to Attach FolderOrg X to a Folder: Use contextual menu to add to any folder.
Microsoft Office 2011 Mac Upgrade
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